Treatment Policies
of the information
Tax & BP has established this Information Treatment Policy, with the purpose of complying with current legislation on the matter (Law 1581 of 2012 and Decree 1377 of 2013) and of managing the personal data provided by its clients, suppliers and employees, with the technical, human and administrative measures that are necessary to seek the protection of the constitutional right that all people have to know, update and rectify the information that has been collected about them in databases or files.
This Policy is mandatory and strict compliance for all employees and partners of Tax & BP, as well as for contractors and third parties acting on behalf of the Firm. All of them must observe and respect these policies in the performance of their duties.
Through this document we inform you (i) the processing to which, by virtue of the authorization granted by you, your data will be subjected and the purpose thereof, (ii) the rights that assist you as the owner of the data, (iii) the contact information of the responsible person within Tax & BP of the attention to requests, queries and claims before which you can exercise your rights to know, update, rectify and delete the data and revoke the authorization, and (iv) the procedure to exercise the rights to know, update, rectify and delete information and revoke authorization.
i) The treatment and its purpose
In developing its Tax & BP processes personal data, that is, it collects, stores, uses, transmits the personal data that its clients, suppliers and employees have freely and voluntarily provided to it and, in certain cases, transfers the personal data of its clients to third countries. . The above is done for the following purposes
1. Inform your clients and colleagues about regulatory and jurisprudential developments on topics of interest to them.
2. Send your clients information related to the services provided by the firm.
3. Ask the client to evaluate the quality of the service provided by Tax & BP.
4. Comply with the obligations under contracts for the provision of services, Tax & BP purchases with its customers.
5. Send information, on behalf of its clients, to public or private entities, when this has been previously requested by the client.
6. Carry out administrative processes within the firm, in order to classify and archive the information of each client, supplier or employee.
7. This Information Processing Policy is in force since July 29, 2013 and applies to all personal data collected, stored, used, transmitted and transferred by Tax & BP until the date of publication, and thereafter. The validity of the database will be the reasonable time necessary to fulfill the purposes of the treatment, taking into account the provisions of article 11 of decree 1377 of 2013.
8. Prepare studies within the firm, in order to develop personalized services, according to the specific characteristics of each client.
9. Register customer, supplier and employee data in databases, which allow the information to be organized efficiently.
10. Comply with applicable legal or regulatory obligations, including those related to the prevention of fraud, money laundering and terrorism.
11. Any other that is convenient or pertinent for the due and efficient execution of the contracts entered into with its clients, suppliers and employees.
(ii) The rights of the owner
In accordance with article 8 of Law 1581 of 2012, as the owner, that is, a natural person whose personal data is processed by Tax & BP, you have, and may exercise at any time, the following rights:
1. Be informed by the person in charge within Tax & BP, upon request, regarding the use it has given to your personal data.
2. Submit complaints to the Superintendency of Industry and Commerce for violations of the provisions of Law 1581 of 2012 and/or Decree 1377 of 2013 and other regulations that modify, add or complement them.
3. Revoke the authorization and/or request the deletion of the data when the processing does not respect the constitutional and legal principles, rights and guarantees. The revocation and/or deletion will proceed when the Superintendence of Industry and Commerce has determined that in the Treatment, Tax & BP has engaged in conduct contrary to Law 1581 of 2012 and the Constitution.
4. Know, update and rectify your personal data in front of the person in charge within Tax & BP. This right may be exercised, among others, against partial, inaccurate, incomplete, fragmented, misleading data, or data whose processing is expressly prohibited or has not been authorized.
5. Request proof of authorization granted to Tax & BP, except when said authorization is expressly excepted as a requirement for treatment, in accordance with the provisions of article 10 of law 1581 of 2012.
6. The Owner may also revoke the authorization and/or request the deletion of the data at any time, as long as there is no legal or contractual duty that imposes the obligation to remain in the Tax & BP.
7. Access free of charge to your personal data that has been processed.
8. This Information Processing Policy is effective as of January 1, 2020 and applies to all personal data collected, stored, used, transmitted and transferred by Tax & BP until the date of publication, and thereafter. The validity of the database will be the reasonable time necessary to fulfill the purposes of the treatment, taking into account the provisions of article 11 of decree 1377 of 2013.
iii) Responsible person within Tax & B.P.
Inside Tax & BP has designated Nathalia Ramirez as the person in charge of handling requests, queries and complaints, whose contact information is as follows:
Telephone: 3143637884
Physical address: Cl. 127a # 53a-45, Tower 2, - Floor 7 Bogota Colombia
Email address: na.gutierrez@taxbp.co
Before this person, you can exercise your rights to know, update, rectify and delete the data and revoke the authorization.n.
(iv) Procedure to exercise your rights
The rights of the Owners may be exercised by the following legitimate persons, in accordance with article 20 of decree 1377 of 2013:
to. The Owner, who must prove his or her identity
b. The successors in title of the owner, who must prove such quality.
c. The representative and/or attorney-in-fact of the Owner, prior accreditation of the representation or power of attorney.
d. A third party by stipulation in favor of another or for another.
To exercise your rights to know, update, rectify and delete information and revoke the authorization, you must contact the person in charge, in writing, as established in the previous point. Additionally, in accordance with the provisions of articles 14 and 15 of Law 1581 of 2012, you have the right to make inquiries and claims, for which the procedure explained below must be carried out.
If it is a query, it will be responded to within a maximum of ten (10) business days from the date of receipt. When it is not possible to attend to the query within said term, the interested party will be informed, expressing the reasons for the delay and indicating the date on which their query will be attended to, which in no case may exceed five (5) business days following the expiration of the first term.
Now, if you want to express a claim, it must be made through a request that must be presented in writing and must be addressed to the person in charge, as stated in the previous point. In the event that the person who receives the claim is not competent to resolve it, he or she will forward it to the appropriate person within a maximum period of two (2) business days and will inform the interested party of the situation.
This Information Processing Policy is in force since July 29, 2013 and applies to all personal data collected, stored, used, transmitted and transferred by Tax & BP until the date of publication, and thereafter. The validity of the database will be the reasonable time necessary to fulfill the purposes of the treatment, taking into account the provisions of article 11 of decree 1377 of 2013.
The claim must include your identification, the description of the facts that give rise to the claim, your address, and the documents that you want to assert. If the claim is incomplete, the interested party will be required within five (5) days following receipt of the claim to correct the deficiencies. After two (2) months from the date of the request, without the applicant presenting the required information, it will be understood that the claim has been abandoned.
Once the complete claim is received, a legend that says “claim in process” and the reason for it will be included in the database within a period of no more than two (2) business days. Said legend must be maintained until the claim is decided.
The maximum term to address the claim will be fifteen (15) business days counted from the day following the date of receipt. When it is not possible to address the claim within said term, the interested party will be informed of the reasons for the delay and the date on which their claim will be addressed, which in no case may exceed eight (8) business days following the expiration of the first term.
If you require any additional information, do not hesitate to let us know.
This Information Processing Policy is effective as of January 1, 2020 and applies to all personal data collected, stored, used, transmitted and transferred by Tax & BP until the date of publication, and thereafter. The validity of the database will be the reasonable time necessary to fulfill the purposes of the treatment, taking into account the provisions of article 11 of decree 1377 of 2013.